Full-time HR Manager
Descrição da Vaga
Receiving base: Pemba
Availability: Imediate
Special Conditions: Position available for all Mozambique
Remuneration: 172,652.00 (Gross monthly Income) and 13th Month paid in December (prorata depending on the starting date)
Benefits: Health insurance including partner and children (providing certificates); 2 days per month paid leaves
SPECIFIC OBJECTIVES (NOT COMPLETE)
Supporting human resources management.
Objective 1: Participate to the definition, implementation and follow up of the national HR policies for the mission
Under the supervision of HRHOD and in collaboration with HR team:
- Ensure the update and implementation of HR procedures and tools on the bases;
- Ensure a legal/regulatory watch on any new text that impact the HR management of the mission;
- Contribute, with the HRHOD to the collection of necessary information and to the revision of HR policies;
- Participate to the revision of the HR strategy and the its implementation follow up;
- Contribute to the elaboration of the HR cost and annual HR budgets;
- Provide technical support to the HR managers on the bases;
- Check the bases’ monthly reports and synthetize into a mission’s report.
Objective 2: Supervising the national staff administration and payroll, and ensuring the coherence of work organization
Under the supervision of HRHOD and in collaboration with HR Team:
- Control and validate monthly payrolls, social contributions, and declarations to the local authorities;
- Follow up on the end of contract dates for all employees;
- Verify the JD revised by managers;
- Capitalize and prepare consolidated organizational charts for the mission;
- Check the bases’ HR statistics and elaborate the mission’s HR indicators;
- Prepare necessary HR files in case of audits, and HR reports to the authorities;
- Is the focal point for managing and updating the organization char and to ensure have a coordination of each head of department for the update of structure of the department;
- Ensure the fields offices updates their organization chart and share us on monthly basis.
Objective 3: Ensure the follow up of the administrative management of international staff
Under the supervision of HR-HOD and in collaboration with HQ GSP unit:
- Brief and debrief international staff on administrative issues upon arrival and departure;
- Liaise with Immigration for the process of visa/resident permit for international staff;
- Control and centralize break/leave requests and time sheets;
- Manage the flight tickets for the break/leave of expatriates;
- Follow up on the end of contract dates (and prepare amendments at the request of HOD);
- Be HQ focal point for the administrative follow up of the international staff;
- Prepare monthly per diem calculations and transfer the information to the Financial Manager of each base;
- Ensure the follow up of the Child Allowance, couple and family status;
- Update the individual follow up and expatriate movement files;
- Inform the international staff and follow up on the return form to HQ.
Objective 4: Provide for the recruitment and training of all employees and promote career development
Under the supervision of HRHOD and in collaboration with the HR Team:
- Plan recruitments and participate to recruitment interviews;
- Ensure proper follow up of the procedures, implementation and respect of the annual appraisal planning;
- Contribute to the construction of the annual training plan of the mission, to its implementation and to its achievement report;
- Develop relationships with universities and partners in the frame of the recruitment and training policies;
- Support the base HR Managers in the implementation of the tools and procedures for recruitment, appraisals, trainings and career management.
Objective 5: Participate to the internal communication and to the sustainability of professional relations with external partners
With the support or by delegation of HRHOD:
- Organize, participate and/or animate staff information meetings;
- Elaborate and communicate internal HR notes for the bases;
- Receive staff requests and grievance and inform the HOD;
- Participate to the meetings with local authorities and organizations (Labor Inspection, Ministry of Labor, insurances, social welfare, …);
- Represent ACF during external coordination meetings;
- Audit response and follows;
- Ensure to provide all data required by audit;
- Proactive and responsive during the HR audit made by third party.
Objective 6: Manage the Human Resources team and the home staff in capital
- Day-to-day management of the HR team in capital and home staff (guidance, follow-up, motivation…);
- Identify recruitment needs and recruit the team members;
- Evaluating the performance and developing the skills of the team members;
- Identifying the training needs of the team.
Objective 7: Participate to staff capacity building plan & monthly treasury cost
- Updating the monthly expat costing based on financial Plan with close coordination of finance department;
- Preparing the capacity building plan for all national staff with close follow up of all departments and HR HoD;
- Arranging and facilitating the trainings & Identifying the training needs of the team;
- Inside and outside the country based on department’s needs;
- Arranging the hotel and booking the air tickets for national and international flights based on ACF policy;
- Based of employee evaluating performance appraisal and developing the skills of the team members;
- Preparing the weekly and monthly movement follow up;
- Preparing the monthly Expat time-sheets based on SAGA database;
- Being acting of any other team member when upset.
Objective 8: update daily HR database and tools:
- Updates day-day Homere database, (Employee data & documents, contracts, pay roll, leaves, evaluation, salary advance, loan management, training records;
- Manage monthly payroll (HOMERE) and make sure the pay roll is generating smoothly, accuracy and consistencies;
- Make sure to enter all required information related to staff in Homere database;
- Make sure to attach all employee diploma and certificates and record employment history, updates employee work, education background and home address and contact details;
- Identifying any discrepancy and problem link to payment and report to HR HOD;
- Sending monthly PER to HR HOD;
- Having close follow up with HR HOD or DHOD for any changes or issue related to database;
- Make sure the loans and salary advance request and payment are in line with ACF policy and procedure loan policy and keep proper filing;
- Record of all loan requests, soft and hard;
- Make sure performance evaluation system in in place and operating very well;
- Make sure all employees are evaluated on timely manner;
- Sending notification and schedule to all supervisors/HOD, department for their staff performance appraisal;
- Leaves management and follow up;
- Update and record employee leave and circulate the leave balance to all staff on monthly basis;
- Make sure all staff signed the update employment contracts;
- Ensure the salary, benefits and contract are inconformity with the monthly pay roll and payment.
This list of responsibilities is not exhaustive. Some others responsibilities / tasks can be added, according to the activities and after validation by the Superiors.
SKILLS REQUIRED
Diploma / Level of studies:
Bachelor Degree + 3 years higher education in HR and at least 5 years’ professional experiences in HR Knowledge of collective and individual management fundamentals : local labor law/regulations, staff representation, remuneration and social benefits, payroll and staff administration, recruitment, training, career management).
Required Skills:
- Team management
- Organizational skills and management of priorities
- Good analysis skills
- High sense of confidentiality
- Diplomacy
- Good relational skills
- Good English knowledge (oral and written)
- Computer literate (word and excel, outlook)
Specific knowledge:
- Able to develop a global and long term vision
- Be sensitive to others and to the environment
- Able to mentor and transfer its knowledge
- Able to argue, convince, lead a negotiation
- Able to develop, maintain and mobilize a professional external network
Preferred Skills:
Computer, phone, internet connection
ACF and mission HR Kit – Internal Regulations – Convention on Social Benefits – budgets.
HOW TO APPLY?
To complete your application, please complete the application form at the link below:
Deadline for submitting your application: 02/04/2024
Procedure: Selected candidates will be contacted by email for a technical test.
Note. The dossiers received will not be returned. Any application submitted after this deadline will not be considered.
Action Against Hunger is committed to preventing risks related to abuse, sexual exploitation and promoting gender equality and diversity. The ACF Mozambique mission encourages women to apply. Action Against Hunger’s recruitment process is free of charge and no form of compensation will be asked of a candidate. It reflects the main policies and its charter through its professionalism and impartiality. If you observe behaviour contrary to these values during this process, please inform the appropriate teams. All people hired by Action Against Hunger will also be checked for compliance with the so-called “anti-terrorist” lists, respecting the rights of employees and the confidentiality of personal data.